COVID-19 Resources

The information contained on this website are shared ideas between Registrars.  They do not stand in the place of Official Guidance from the Department of Elections.  They have been compiled without the benefit of official legal guidance from any state or local legal authority.

General Office Administration

Essential Tasks: Your office must continue these essential tasks. (Commissioner of Elections Email)

  • Voter Registration

  • Candidate Filing

  • In Person Absentee Voting

   Essential Employee Authorization Letter (Petersburg Example)

HR / Employee (EEOC & OSHA)

   You have the right to:

  • Require all employees to Stay Home if they have a fever, respiratory symptoms, or believe they our sick.

  • Require or take employees' temperatures

  • Ask employees that are calling in sick if they are experiencing COVID-19 related symptoms. These symptoms include: fever, chills, cough, shortness of breath, or sore throat.

  • Ask employees returning from effected areas to disclose their travel

  • Require employees to adopt infection-control practices such as routine hand-washing

  • Require employees to wear PPE. Workers required to wear PPE must be trained.

   You do not have the right to:

  • Bar at risk employees from the workplace

  • Require at risk employees to telework

  • Place at risk employees on involuntary leave

  Tips for Managing Staff

  • A / B Shifts. Consider working in teams either on alternate shifts or days so that a single point of exposure will not force the whole office to quarantine.

Cleaning / Disinfecting Tips

  • Cleaning and Disinfecting should be done together.

  • "Cleaning refers to the removal of dirt and impurities including germs from surfaces. Cleaning alone does not kill germs. But by removing them, it decreases the number of germs and therefore any risk of spreading infection." (CDC)

  • "Disinfecting kills germs on surfaces. Disinfecting works by using chemicals to kill germs on surfaces. This process does not necessarily clean dirty surfaces or remove germs. But killing germs remaining on a surface after cleaning further reduce any risk of spreading infection." (CDC)

  • Soap, Water, and Scrubbing is sufficient to clean surfaces and can disable the virus.

  • Disinfectants such as bleach, hydrogen peroxide require a certain time period to kill germs. Follow EPA recommendations.

  • Hanover DIY PPE protection (Img)

In Person Absentee Voting

Drive Thru Voting

Alternate Entrance / Procedures

Mail Absentee Voting

Polling Places

  • Relocate all polling places in long term care facilities or facilities that house older persons

    • Use a Tent if you cannot relocate. EMS might have access to mobile command center tent that has HVAC and a generator. (Richmond)

  • Encourage Off-Peak Voting

  • Add Social distancing Measures

    • Increase distance between voting booths

    • Limit nonessential visitors

    • Encourage voters stay 6 ft apart (Imgs from China)

    • Use Plexiglass Shields (Img Src Neenah, WI)

  • Set Hourly reminders for Election Officers to Wash Hands

  • Disinfect Stations when rotating Election Officers

  • Ensure bathrooms have soap, water, and drying materials

  • Provide Alcohol Based Hand Sanitizer with 60% alcohol for use before and after voting

  • Disinfect or Eliminate High Touch Objects

  • Start a Bring Your Own Pen (BYOP) Campaign to encourage voters to bring their own ball point pen to mark their ballot.

  • Online Election Officer Training.(Elect Training)

Copyright  Voter Registrars Association of Virginia 2018